Job Description

Salary : $37,765.00 Annually
Location : Daytona Beach
Job Type: Staff - Full-Time
Job Number: 202500329
Department: Office of Academic Affairs
Opening Date: 03/13/2026
Closing Date: 3/27/2026 5:00 PM Eastern


Required Qualifications:

• Associate degree.
• Requires a minimum of four years of related experience. Must demonstrate proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), Adobe Creative Cloud applications, and other enterprise or custom software systems, as well as general computer hardware and peripherals.

Key Responsibilities:

• Compiles accurate and complete information and data for periodic and special reports;performs research and retrieval of records; conducts statistical comparisons ofinformation; setsupandmaintains recordsystem forarea ofresponsibility. Gathers andsubmits as appropriateinformation for payroll in a timely manner.
• Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related pletes and submits purchase requisitionsfor supplies and materials;assists with accountability of purchases.
• Maintain tracking systems for departmental initiatives, reports, and recurring administrative requirements to ensure deadlines are met and projects remain on schedule.
• Providesadministrative supportfor Vice Presidentof AcademicAffairs, includingcoordinatingoffice operationsand assisting with budget preparationand monitoring. Keeps appointmentcalendars and schedulesappointments;makes reservationsand travel arrangements;receives and screens calls,providing advanced information, or referring callers to appropriate staff.Processes and distributes incoming departmental mail.
• Proactively identify administrative needs, develop practical solutions, and implement organizational systems that support efficient departmental operations and timely completion of projects and reporting requirements.
• Provide guidance and coordination for administrative support staff across the departments served, promoting consistent procedures, effective communication, and efficient completion of administrative processes.
• Assist with reviewing and refining administrative processes, forms, and documentation to improve efficiency, accuracy, and consistency across supported departments.
• Tracks,maintains,andreconciles budget information forassigned department;assists withannual budget preparation.
• Attenddepartmental, staffandotherprofessionalmeetings, asrequested, toexchangeinformationortake minutes.Serve as departmental liaison as directed by supervisor.
• Other duties and special projects as assigned and directed by the President or their designee.

Knowledge, Skills, & Abilities:

• Strong written and verbal communication skills are essential.
• Be skilled in customer service, scheduling and recording keeping.
• The successful candidate must perform skilled work involving set procedures and frequent problem solving.
• Possess an eye for detail to produce accurate results, proper grammar and business letter composition skills.
• Must be flexible, creative and have the ability to work as a team and independently.
• Ability to work independently with minimal supervision while managing multiple priorities effectively and efficiently is required.
• Ability to create charts and graphs; summarize, tabulate, and format data; and apply logical reasoning to analyze information and solve practical problems.
• Ability to read and interpret technical instructions, procedural manuals, and charts, and to prepare routine and specialized reports, forms, correspondence, and business documents is required.
• Must be able to perform a wide range of clerical and technical administrative tasks requiring knowledge of multiple procedures.

Veteran's Preference Information:


This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.


This position requires a criminal background screening.
If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at 386-506-4505 or email
Daytona State College is an Equal Opportunity/Equal Access Employer. Click to view the College's statement of non-discrimination.
Daytona State College offers a variety of benefits to our regular full-time employees, including:

Health Insurance:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account

Retirement Options:

• Florida Retirement System Pension Plan
  • Deferred Retirement Option Program (DROP)
• Florida Retirement System Investment Plan
• State Community College System Optional Retirement Program (SCCSORP)
• 403(b) and 457(b) Retirement Savings Accounts

Supplemental Insurance:

• College Paid Basic Life Insurance
• Voluntary and Dependent Life Insurance
• Sick Leave Pool
• Cancer Insurance
• Critical Illness Insurance

Paid Time Off:

• Vacation & Sick Leave
• Holidays & College Breaks

Holidays:
Daytona State College observes the following holidays annually:

• New Year's Day
• Martin Luther King Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving & the following day
• Christmas Day

Additional Benefits:

• Tuition Reimbursement for employees as well as their spouses and dependents
• Onsite Wellness/Fitness Center
• Employee Assistance Program (EAP)

Please note: Adjunct, part-time and temporary full-time staff may be eligible for certain benefits if qualification criteria are met.

Job Tags

Full time, Temporary work, Part time, Work at office, Flexible hours

Similar Jobs