Job Description

Supervisory Civilian Pay Technician

Department of Defense Defense Finance and Accounting Service Civilian Pay Operations

This job announcement uses the Subject Matter Expert Panel Assessment to evaluate applicants.

Help Accepting applications Open & closing dates 04/08/2026 to 04/21/2026

Salary: $56,402 - $83,787 per year

Pay scale & grade: GS 8 - 9

Locations: 1 vacancy in the following locations: Indianapolis, IN Cleveland, OH

Remote job: No

Telework eligible: No

Travel Required: 25% or less - You may be expected to travel for this position.

Relocation expenses reimbursed: No

Appointment type: Permanent

Work schedule: Full-time

Service: Competitive

Promotion potential: 9

Job family (Series): 0544 Civilian Pay

Supervisory status: Yes

Security clearance: Other

Drug test: No

Position sensitivity and risk: Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process: National security

Financial disclosure: No

Bargaining unit status: No

Announcement number: ML-12929835-26

Control number: 864301000

This job is open to

Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency: This announcement is open to current, permanent DFAS employees in the competitive service and current DFAS VRA employees in the local commuting area and eligible DoD PPP Military Spouse preference applicants.

Duties

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• Duties described below reflect the full performance level GS-09. Duties assigned to an entry grade of GS-08 will be developmental in nature.
• Provides guidance and advice on more complex matters of the civilian pay processing realm, provides instruction for the operation of the automated system.
• Identifies and analyzes problem areas while considering alternative solutions and selects the best course of action.
• Reviews work with the authority to accept, amend, or reject to ensure acceptable quality and quantity.
• Performs internal personnel administration and management tasks.
• Gives informal training and cross-training on civilian pay entitlements, regulatory guidance, financial operating procedures, and transactions processing.

Requirements

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Conditions of employment

• Must be a U.S Citizen or National.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after 12-31-1959).
• Suitable for Federal employment.
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• Obtain/Maintain Financial Management Certification.
• New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07 for GS08 level and GS-08 for the GS-09 level) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized experience for the GS-08 level is defined as: processing civilian pay actions and performing civilian pay audits and adjustments; or resolving issues with data or transactions within an automated civilian payroll system (not including time and attendance systems); or providing leadership, training and technical support to others responsible for similar work within Civilian Pay.

Specialized experience for the GS-09 level is defined as: providing general and technical Defense Civilian Payroll System guidance and assisting team members in relation to the processing of standard and complex pay actions; or proposing solutions in problem areas by applying civilian pay procedures, policies, laws, and regulations; or reviewing, processing, and resolving problems relating to complex civilian payroll transactions by utilizing automated civilian pay systems.

Time-in-Grade for GS-08: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-07 or higher grade in Federal Service.

Time-in-Grade for GS-09: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-08 or higher grade in Federal Service.

To verify you meet the time-in-grade requirement, please provide a copy of a recent SF-50 that shows you have completed at least 52 weeks at the next lower grade level. Examples of qualifying SF-50s include: Within-Grade Increase (WGI) Promotion Any SF-50, if its effective date allows a specialist to calculate 52 weeks of service. (The effective date is in the upper-right corner of the SF-50)

• Within-Grade Increase (WGI)
• Promotion
• Any SF-50, if its effective date allows a specialist to calculate 52 weeks of service. (The effective date is in the upper-right corner of the SF-50)

You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Education is not substitutable for experience at this grade level.

Additional information

• Moving expenses will not be paid.
• Telework availability is limited and will only be provided on a rare case-by-case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need.
• We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
• Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
• As a condition of employment, you may be required to serve a 1 year probationary period during which we'll evaluate whether your continued employment advances the public interest. The evaluation will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment advances agency or governmental goals; and whether your continued employment advances the efficiency of the Federal service. At the end of the probationary period, your employment will be terminated unless you receive certification that your continued employment advances the public interest.
• A one year supervisory or managerial probationary period may be required.
• We may use this announcement to fill additional vacancies within 120 days of the closing date.
• This position is exempt from the Fair Labor Standards Act.
• Travel requirement is seldom.
• This position is not covered by a bargaining unit.
• Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.
• Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.
• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, here.
• The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due

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